Tender for transformer cabin systems

Language Learning Simulation 
"Tender for transformer cabins" 

Simulation Steps to Follow

Step One:
1. Introduction of the simulation activity, and taking a look at the scenario.
2. Negotiating the scenario.
3. Finalising the scenario.
4. Making sure that all understand the structure and necessities of the simulationactivity.

Step Two:
Finding out about (a) the process of tenders and competitive tendering, (b) negotiations. Reviewing (c) requests for quotation, and (d) quotation.

Step Three:
1. Identifying Organisations, Roles and Duties.
2. Creating presentation content.
3. Deciding how to present the organisation.

Customer organisations:

Customers/organisations have two or three participants in each. The clients study the simulation scenario, specify who they are, where they work, and how they operate etc.

The customers study the simulation scenario, and then create a description of their operations/area, organisation etc.
The customers have a need for to expand and update their production / infrastructure, to purchase products or services.
They identify this need.
They write an initial inquiry and send it to the supplier companies.

Supplier Companies:

The companies have a staff of two or three participants in each.
The companies study the simulation scenario. They specify in more detail
who they are, where and how they operate etc.
The companies create (multimedia) content introducing their business, their products/services, organisation etc.

Step Four:

The suppliers study the inquiries they get and decide how to react.
They react as planned.

Step Five:

The supplier companies and the customer organisations meet.
The customers and the suppliers present their organisations and operations using the content they made in Step Three.

Step Six:

The suppliers and the customer organisations go through the process of competitive tendering:
Requests for quotations =>> quotations =>> (intermediate exchange of messages to clarify positions, etc.) =>> order.

Step Seven:

Debriefing, evaluations.

NOTE: This is a tight schedule, and there are no extra weeks. You will commit to accomplish your part of the simulation, without being a "free-rider" or one who is always late.

This is the situation:

ABB wants to announce a tender for transformer cabins (transformer housing), and is iniviting both Flextronics and JOT Automation.

The main points for negotiations:

Definition of the transformer housing system (transformer cabin) requirements, such as electrical isolation properties, resistance to hard weather/climate conditions, the materials used; duct leading in and out; dimensions etc.
The cost of (designing and) manufacturing the system.
The cost of installing the system
Maintenance issues.
Delivery time and payment

1. Prospective customer: ABB

Some initial ideas to work on; brainstorm and discuss further on the basis of these questions:

How does ABB operate?
How do we prepare a min-presentation of 5-8 minutes, using flips to boost it?
Who are our customers?
A description of our cabin systems in use today
The new system needs to be very reliable (as the old one is)
We need to upgrade our system as soon as possible - how are we going to do that

We need to give a mini-presentation of ABB using a flip - how are we going to do that?
What will be the message of mini-presentation?

ROLES AND DUTIES:
Communicating efficiently at all times, the Project Manager makes sure that the his/her team works optimally during the Simulation. The Specialist is mainly in charge of preparing technical information and documents, in a team.

2. Prospective supplier: JOT Automation

Here are some ideas to work with. Please brainstorm and discuss further on the basis of these questions:

What is JOT Automation's business idea?

Who are JOT Automation's customers?
What products/services (software/hardware), do we offer to our customers?
How do we communicate about JOT Automation to our customers, and how do we distribute our products/services?
We need to give a mini-presentation of JOT Automation - how are we going to do that?
What will be the message of the JOT Automation presentation?

ROLES AND DUTIES:
Communicating efficiently at all times, the Project Manager makes sure that his/her team works optimally during the Simulation. The Specialist is mainly in charge of preparing technical information and documents, together with the Project Manager.

3. Prospective supplier: Flextronics

Some initial ideas to work on - please brainstorm and discuss further on the basis of these questions:

What is Flextronics's business idea?
Who are Flextronics's customers?
What products/services (software/hardware), do we offer to our customers?
How do we communicate about Flextronics to our customers, and how do we distribute our products/services?
We need to give a mini-presentation of Flextronics - how are we going to do that?
What will be the message of the Flextronics presentation?

ROLES AND DUTIES:
Communicating efficiently at all times, the Managing Director makes sure that his/her team works optimally during the Simulation. The Specialist is mainly in charge of preparing technical information and sales documents, in a team.


Central Ostrobothnia Polytechnic * 28 October 2002
Esko Johnson