Language Learning Simulation 
"Tender for a new PCB" 

Simulation Steps to Follow

Step One:
1. Introduction of the simulation activity, and taking a look at the scenario.
2. Negotiating the scenario.
3. Finalising the scenario.
4. Making sure that all understand the structure and necessities of the simulationactivity.

Step Two:
Finding out about (a) the process of tenders and competitive tendering, (b) negotiations. Reviewing (c) requests for quotation, and (d) quotation.

Step Three:
1. Identifying Organisations, Roles and Duties.
2. Creating presentation content.
3. Deciding how to present the organisation.

Customer organisations:

Customers/organisations have two or three participants in each. The clients study the simulation scenario, specify who they are, where they work, and how they operate etc.

• The customers study the simulation scenario, and then create a description of their operations/area, organisation etc.
• The customers have a need for to expand and update their production / infrastructure, to purchase products or services.
• They identify this need.
• They write an initial inquiry and send it to the supplier companies.

Supplier Companies:

• The companies have a staff of two or three participants in each.
• The companies study the simulation scenario. They specify in more detail
• who they are, where and how they operate etc.
• The companies create (multimedia) content introducing their business, their products/services, organisation etc.

Step Four:

• The suppliers study the inquiries they get and decide how to react.
• They react as planned.

Step Five:

• The supplier companies and the customer organisations meet.
• The customers and the suppliers present their organisations and operations using the content they made in Step Three.

Step Six:

• The suppliers and the customer organisations go through the process of competitive tendering:
• Requests for quotations =>> quotations =>> (intermediate exchange of   messages to clarify positions, etc.) =>> order.  

Step Seven:

• Debriefing, evaluations.

NOTE: This is a tight schedule, and there are no extra weeks. You will commit to accomplish your part of the simulation, without being a "free-rider" or one who is always late.

This is the situation:

The main points for negotiations:  

1. Prospective customer: Siemens

Some initial ideas to work on;  brainstorm and discuss further on the basis of these questions:

• How does Siemens operate?
• How do we prepare a min-presentation of 5-8 minutes, using flips to boost it?
• Who are our customers?
• A description of our cabin systems in use today
• The new system needs to be very reliable (as the old one is)
• We need to upgrade our system as soon as possible - how are we going to do that

We need to give a mini-presentation of Siemens using a flip - how are we going to do that?
What will be the message of mini-presentation?

ROLES AND DUTIES:
Communicating efficiently at all times, the Project Manager makes sure that the his/her team works optimally during the Simulation. The Specialist is mainly in charge of preparing technical information and documents, in a team.

2. Prospective supplier, Company A:

Here are some ideas to work with. Please brainstorm and discuss further on the basis of these questions:

What is Company A's business idea?

• Who are Company A's customers?
• What products/services (software/hardware), do we offer to our customers?
• How do we communicate about Company A to our customers, and how do we distribute our products/services?
• We need to give a mini-presentation of Company A - how are we going to do that?
• What will be the message of the Company A presentation?

ROLES AND DUTIES:
Communicating efficiently at all times, the Project Manager makes sure that his/her team works optimally during the Simulation. The Specialist is mainly in charge of preparing technical information and documents, together with the Project Manager.

3. Prospective supplier, Company B:
Some initial ideas to work on - please brainstorm and discuss further on the basis of these questions:

• What is Company B's business idea?
• Who are Company B's  customers?
• What products/services (software/hardware), do we offer to our customers?
• How do we communicate about Company B to our customers, and how do we distribute our products/services?
• We need to give a mini-presentation of Company B  - how are we going to do that?
• What will be the message of the Company B presentation?

ROLES AND DUTIES:
Communicating efficiently at all times, the Managing Director makes sure that his/her team works optimally during the Simulation. The Specialist is mainly in charge of preparing technical information and sales documents, in a team.

Central Ostrobothnia Polytechnic * 28 October 2002
Esko Johnson